Developing a Project’s Objective
Posted on January 28, 2016
Knowing where you want to go is a key part to successfully completing a project. Having ambiguous objectives is a recipe for an unsuccessful project. You want to have clear and well-defined goals.
Here are eight (8) steps to developing a clear and well-defined project objective(s):
- Step 1: Identify the team.
- Who will be involved?
- Step 2: Identify the limitations. These are important indicators and they can be used throughout the project cycle.
- Time: What is the project due date?
- Budget: How much funding is available?
- Result: What is the desired end result of the project?
- Step 3: Assess how far you are currently from achieving the desired result
- Where are you now?
- Are you lacking any needed information from steps 1 -2?
- Step 4: Allocation of duties?
- What roles are needed to attain results?
- Which team members will be assigned to complete the required task(s)?
- Step 5: Identify priorities. Trade-offs exists and must be identified.
- From the limitations identified in Step 2 which is the least important (most flexible)?
- From the limitations identified in Step 2 which is mid-way important (more than least but less than most important)?
- From the limitations identified in Step 2 which is the most important (not flexible, absolutely necessary)?
- Step 6: Inquire again, from the project originator, what is the main objective—be concise and dig deep.
- Doing so can reduce and/or avoid change orders
- Avoid the embarrassment of finding out late in the project that the most important thing (see Step 5) isn’t the most important thing
- Step 7: Identify goals of others who may be impacted by the project. This is especially important on large projects—doing so can make friends not enemies.
- Who else are impacted?
- What are their roles in the organization?
- What are their goals?
- Will it be feasible to include their goals in the project?
- Step 8: Organize your developed project objective (steps 1 – 7) and share it with all parties impacted. Consist of:
- The overall objective (step 6)
- Time limitation (step 2)
- Budget limitation (step 2)
- Desired result (step 2)
- Most important (step 5)
- Midway important (step 5)
- Least important (step 5)